Exploring the full potential of RFIs

If you are looking to purchase a product or service, but the requirements are unclear, and you need to gather more information, launching an RFI can be a good way forward. However, RFIs offer many other benefits to procurement experts.

A formal request sent to potential suppliers to gather details about products, services, prices and capabilities, among other things, an A RFI (Request for Information) has many purposes and can be used to achieve different goals. These include: 

·      Exploring new markets: Create RFIs when entering a new market to understand potential suppliers, their offerings, market dynamics and trends, and emerging technologies.

·      Initiate projects: Use RFIs at an early stage to define requirements, explore available products and services, and set a successful procurement strategy.

·      Pre-qualify suppliers: Launch RFIs to assess and pre-qualify suppliers based on criteria such as expertise, experience, and financial stability.

·      Benchmarking: Use RFIs to benchmark current suppliers against potential alternatives and introduce a roadmap for improvement.

Beyond these key benefits, RFIs offer a number of other advantages that can be used to improve procurement processes. These include:

·      Structured Data Collection: RFIs provide a systematic approach to gathering detailed information, and help clarify suppliers' capabilities.

·      Promotion of competition: By requesting information from multiple suppliers, RFIs foster healthy competition and enable more informed decision-making.

·      Risk Mitigation: RFIs aid in identifying and addressing potential risks, allowing organizations to manage challenges and uncertainties proactively.

·       Informed Decision-Making: The insights gathered through RFIs allow organizations to make well-informed decisions and align procurement strategies within the organization.

An RFI is an essential tool for organizations looking to source products or services from multiple suppliers. But when used strategically, it can deliver many more benefits. And, by providing a structured way to gather information, it can help organizations make more informed decisions and ultimately achieve better outcomes.

If you're interested in learning more about how an RFI can benefit your procurement processes, or want an expert to develop an RFI strategy for your organization, don't hesitate to contact us. Our procurement experts are here to support you every step of the way.

August Tegbrant

+46 (0) 760 155844